Data Protection Policy for the European Platform for Shareholder Identification and Information (DPAii)

1. General information

The

Bundesanzeiger Verlag GmbH
Amsterdamer Str. 192
50735 Köln

Tel.: +49 (0) 2 21 / 9 76 68-773
Fax: +49 (0) 2 21 / 9 76 68-278
E-Mail: service(at)bundesanzeiger.de

operates this website to provide services and information.

We only process your personal data in compliance with the provisions of applicable data protection law. Definitions of the individual data protection terms are provided in a small glossary under the heading “Definitions”. The rules below inform you about the type, scope and purpose of the collection, processing and use of personal data. This data protection policy only applies to our web pages. If you are forwarded to other sites via links on our pages, please read the policy for handling your data in place there.

Wherever possible, your personal data is encrypted by digital security systems and protected by technical and organisational measures from damage, destruction or unauthorised access.

2. Collection and use of personal data

We collect, store and process the personal data you transmit to us (for example: your name, address and telephone number or e-mail address as well as the data required for invoicing) where this is necessary to process enquiries or orders or for the technical administration of the web pages, for purposes where we have an obligation to do so or for which you have given your consent. The legal basis for processing this data is provided under Article 6 (1) a), b), c), e) and f) EU-GDPR. To facilitate this task, your data may be shared with service providers involved in processing data on our behalf and involved in invoicing. Beyond this, we will not pass on your personal data to any third parties unless we are obligated to do so by reason of mandatory regulations, if this is necessary for the collection of fees or if you yourself so decide.

3. Use and erasure of personal data

To the extent that it is required for the establishment, content or amendment of the contractual relationship, your personal data (customer data), will be used solely for the performance of the contract. We expressly reserve the right to make use of legal permissions and legal bases. In principle, there is a legitimate interest in using your data which we have collected in the course of entering into a contractual relationship with you for marketing purposes. The legal basis for this is Article 6 (1) sentence 1 lit. f GDPR. We process the following data for our own marketing purposes and for third-party marketing purposes. If you contact us by e-mail, fax or telephone, we may request some personal information from you. In each case, we will ask for the data we need to be able to process your contact request in a meaningful way, but as a minimum your last name and first name, e-mail address and telephone number, the legal basis for this is the legitimate interest in processing in accordance with Article 6 (1) c), e) and f) GDPR. In addition to this, you may voluntarily provide us with further data as part of your contact request. The data will be stored by us and used for the purpose of responding to your contact request. The voluntary provision of this data constitutes consent to the use of the data in the above sense. We note any consent to the collection and use of data for our records. The legal basis for data processing is also the consent of the data subject in accordance with Article 6 (1) a) EU-GDPR.

For instance, in order to invoice services subject to payment, your name and address have to be passed on to our invoicing provider. Your personal data will not be forwarded to third parties not involved in performance of the contract without your express consent or without a legal basis.

If so ordered by the relevant authorities, in individual cases we are permitted to provide information on customer data to the extent that this is necessary for the purposes of criminal prosecution, measures to ward off danger by the police authorities of the federal states, performance of the statutory tasks of the federal and state authorities for the protection of the constitution, the Federal Intelligence Service or the Military Counter-Intelligence Service or for the enforcement of intellectual property rights.

We carefully examine such requests - should they arise – to the extent that we are able and only forward your data if we judge that the legal obligation does indeed extend to us. In these cases, the legal basis for data processing is then compliance with legal obligations to which the controller is subject pursuant to Article 6 (1) c) GDPR, and any applicable special laws.

The personal data of the data subject will be erased or blocked as soon as the purpose for it being stored no longer applies. Data may continue to be stored if this has been provided for by the European or national legislator in Union regulations, laws or other provisions applying to the controller. Data will also be blocked or erased if a storage period prescribed by these legal norms expires, unless there is a need to continue storing the data by reason of another legal basis.

4. Logging in with a user profile

After the conclusion of the contract, you have the possibility of logging in to our website with your user profile. When you log in on our website, in addition to the data automatically transmitted to us by your Internet browser, we use the following data, which is marked as mandatory or voluntary depending on the purpose of processing:

  • your e-mail address
  • your user password

Your user profile allows you to use additional parts of our website and to log in for the services you have purchased. The login is necessary for the performance of the contract. Your data will not be passed on to third parties without your consent.

The legal basis for data processing is your consent pursuant to Article 6 (1) sentence 1 lit. a GDPR. If the registration serves the performance of a contract to which you are party or the implementation of steps prior to entering into a contract, the additional legal basis for processing the data is Article 6 (1) sentence 1 lit. b GDPR.

The data will be erased as soon as it is no longer required to achieve the purpose for which it was collected. Even after the conclusion of the contract, it may be necessary to store personal data of the contractual partner in order to comply with contractual or legal obligations.

5. Provision of the website and creation of log files

a. Browser data

For technical reasons and in order to maintain and improve functionality, information your Internet browser transmits to us is automatically collected, stored and, to the extent necessary, forwarded to third parties. The legal basis for processing is Article 6 (1) sentence 1 lit. f GDPR. Our legitimate interest in processing pursuant to Article 6 (1) sentence 1 lit. f GDPR is the operational reliability of the website.

This data is:

  • Browser type and version
  • Operating system used
  • Website you are visiting us from (referrer URL)
  • Website you are visiting
  • Date and time of your visit
  • Your internet protocol data (IP address)
  • Volume of data transferred
  • Access status (files transferred, file not found, etc.)

This anonymous data is stored separately from any personal data you may have provided and so does not allow us to link it to a specific person. It may be analysed for statistical purposes in order to optimise our website and our products and services.

After analysis, we and our service providers erase this data.

Where data is collected to the extent described, this is essential for the security and operation of the website. For this reason, there is no possibility to object.

b. Anonymised use profiles

Using our website does not require you to provide personal data, unless otherwise stated in this policy. Each time a user accesses the aforementioned web pages and each time a file is accessed, data on this process is stored in a log file. We use this data to make it technically possible for you to visit our site. We also use this data for statistical purposes to improve the design and layout of our website. This data is not used in relation to a specific person. Our legitimate interest in processing pursuant to Article 6 (1) f) GDPR is the operational reliability and functionality of the website.

The following details are stored in the data record each time you access the site or a file:

  • Name of the retrieved file
  • Date and time of retrieval
  • Volume of data transmitted
  • Message as to whether retrieval was successful
  • Description of the type of web browser used
  • Requesting domain
  • Country of origin of the domain

After analysis, we and our service providers erase this data.

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. For this reason, there is no possibility for you to object.

6. Use of cookies and analytics tools

a. Cookies

We use what are known as “cookies” on our website. These are small text files that are sent from our web server to your computer in order to store certain pieces of information (e.g. identification characteristics).

If you use our website anonymously, cookies are used for statistical analysis of the use of this site, including to record new and returning visitors. We also use cookies to measure the extent to which free content is used. To calculate this, our website sends what is called a unit ID to your browser. This is an anonymous code whose sole purpose is to record what content has already been used free of charge.

If you use our website through your user profile, cookies are used to identify your browser for the duration of the visit, including which pages you visit. Our website can also be viewed without cookies being stored. You can deactivate the storage of cookies in your browser settings or set your browser to inform you of a website’s intention to store cookies. In this case, you decide whether to accept the cookie. To be able to use all the functions on our website, though, for technical reasons it is necessary to fully enable temporary cookies. Even if cookies are disabled, our website sends the aforementioned unit ID to your browser to measure the use of free content. The legal basis is our legitimate interest in accordance with Article 6 (1) sentence 1 lit. f GDPR.

We use cookies for proper operation of the website, to provide basic functionalities and to tailor our websites to your preferred areas of interest. This also constitutes our legitimate interest in data processing within the meaning of Article 6 (1) sentence 1 lit. f GDPR.

You can delete cookies already stored on your terminal device at any time. If you wish to block the use of cookies, you can block acceptance of cookies in your browser settings. Please refer to the instructions of your browser provider for the specifics of how this works. For example, for Windows Internet Explorer go to windows.microsoft.com and for Firefox go to support.mozilla.com.

Technically necessary cookies:

  • cc
    • Publisher: Bundesanzeiger Verlag GmbH
    • Description: This is a technically necessary cookie.
    • Lifespan: 1 to 90 days
    • What data is collected: This is a technically necessary cookie.
    • Purpose of data collection: This cookie stores your cookie consent settings.
    • Legal basis: Article 6 | 1 GDPR.
    • Place of processing: Cologne

a. Matomo

With your consent, this website collects and stores data for optimisation purposes using Matomo, an open-source web analytics tool (https://matomo.org). This data allows use profiles to be created using a pseudonym. Cookies may be used for this purpose. The cookies enable recognition of the Internet browser. The data collected using Matomo will not be used to personally identify visitors to this website without the data subject separately granting his or her consent, nor will it be linked to personal data about the bearer of the pseudonym. The software runs solely on the servers of Bundesanzeiger Verlag GmbH. The information generated by the cookie about your use of this website will not be passed on to third parties either. The legal basis for processing is your consent in accordance with Article 6 (1) lit. a GDPR.

The following cookies are used:

  • _pk_id
    • Type: statistics
    • Lifespan: 13 months
    • Data: visitorID.cookieCreationTimestamp, visitsCount.currentVisitTimestamp, lastVisitTimestamp.lastEcommerceOrderTimestamp
    • Purpose: stores user details, e.g. the unique visitor ID.
    • Legal basis: Article 6 (1) lit a GDPR
  • _pk_ref
    • Type: statistics
    • Lifespan: 6 months
    • Data: referrer URL
    • Purpose: stores referrer information from the first time you access the website.
    • Legal basis: Article 6 (1) lit a GDPR
  • _pk_ses, _pk_cvar, _pk_hsr
    • Type: statistics
    • Lifespan: 30 minutes
    • Data: Matomo sessionId, if not set on visit, the visitCount is incremented in _pk_id, page specific variable keys and values, Matomo heatmap session recording data.
    • Purpose: stores short-term data relating to visits to the website
    • Legal basis: Article 6 (1) lit a GDPR
  • _pk_testcookie
    • Type: statistics
    • Lifespan: short term (< 1 second)
    • Data: test data
    • Purpose: created and immediately deleted to test whether the user’s browser supports cookies.
    • Legal basis: Article 6 (1) lit a GDPR

Web analytics are disabled in the default settings. You can decide whether a unique web analytics cookie is allowed to be stored in your browser to enable the website operator to collect and analyse different statistical data. If you want to opt out of this at a later date, please select the corresponding option at the following link “Revoke cookie settings” to store the Matomo deactivation cookie in your browser. „Cookie-Einstellungen widerrufen“, um den Matomo-Deaktivierungs-Cookie in Ihrem Browser abzulegen.

7. YouTube

We have incorporated YouTube videos into our website, which are stored on https://www.YouTube.comand can be played directly from our website. These are all incorporated in “extended data protection mode”, i.e. no data about you as a user is transmitted to YouTube if you do not play the videos. Only when you play the videos is the data cited in paragraph 2 transmitted. We have no influence over this data transmission.

When you visit the website, YouTube is informed that you have accessed the relevant subpage of our website. In addition to this, the data listed in the passage “Provision of the website and creation of log files” is transmitted. This happens regardless of whether you have a YouTube account via which you are logged in or whether no user account exists. If you are logged into Google, your data will be directly linked to your account. If you do not wish to have your data associated with your YouTube profile, you need to log out before activating the button. YouTube stores your data as use profiles and uses these for the purposes of advertising, market research and/or demand-oriented design of its website. Analysis of this kind is carried out in particular (even for users who are not logged in) to provide demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, though you will need to contact YouTube to exercise this right.

For more information on the purpose and scope of data collection and processing by YouTube, please refer to its privacy policy. This also provides further information on your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the US using Standard Contractual Clauses as the legal basis. https://www.privacyshield.gov/EU-US-Framework.

8. Your rights / contact details / objection

Objection and revocation

You can object to the use of your data without prior consent at any time with effect for the future.

Please note you can revoke any consent you may have granted at any time, including in part, with effect for the future. To do so, it is best to contact the data protection officer by e-mail at:

dsb(at)bundesanzeiger.de

or by post at:

Data Protection Officer

Bundesanzeiger Verlag GmbH,

Amsterdamer Straße 192, 50735 Köln

Please note that if you revoke your consent this will only apply from that point onwards and not affect the lawfulness of past processing. In some cases, in spite of your revocation, we will be entitled to further process your personal data on another legal basis - such as for the performance of a contract.

You also have the following rights:

  • Articles 13, 14 GDPR - Right to information
  • Article 15 GDPR - Right to access: Upon request, we will be happy to inform you about the data stored on you. The information will be provided in text form. Contact see above.
  • Article 16 GDPR - Right of rectification
  • Article 17 GDPR - Right to erasure with its restrictions, in particular of Article 17(3)(b)
  • Article 18 GDPR - Right to restriction of processing
  • Article 19 GDPR - Notification
  • Article 20 GDPR - Right to data portability
  • Article 21 GDPR - Right to object
  • Article 22 GDPR - Automated individual decision-making, including profiling
  • Article 23 GDPR - Restrictions
  • Article 77 GDPR - Right to lodge a complaint

9. Scope of application

This data protection policy applies to the domain www.dpaii.de.

10. Changes and validity of this data protection policy

Any changes to this data protection policy will be announced here on this website and will take effect from the date of publication.

This data protection policy is currently valid and dated December 16, 2020.

11. Out-of-court online dispute resolution

The European Commission provides a platform for out-of-court online dispute resolution (known as the ODR platform) at http://ec.europa.eu/consumers/odr/. Please note that we do not participate in dispute resolution procedures before a consumer dispute resolution body.

 

Cookie settings

We use cookies to ensure the optimum design of our websites for you and to improve our platform for you. In the settings you can select which cookies you want to enable. More information and the option of changing your selection at any time and revoking any consent you have granted is provided in the data protection information.

By clicking Confirm all you accept this processing.

By clicking Confirm you accept this processing.